End Manual Data Entry Drain for Overburdened Agencies
For agencies already operating with limited time and resources, the intensive Point in Time requirements add another cumbersome administrative barrier. Previously, extensive information had to be manually gathered, compiled and entered across multiple tables.
The PIT app automatically imports relevant data directly from a community’s Homeless Management Information System (HMIS) tool, sparing days of manual labor. This allows agencies to redirect their precious bandwidth back to other pressing responsibilities.
Secure HUD Funding through Accurate and Complete Reporting
Given that PIT data informs policymaking and funding allocations, incomplete or mistake-laden submissions put financing at risk. The PIT app guarantees information migrated adheres precisely to HUD’s current specifications.
By automating compliance with the intricate and frequently shifting rules, the software ensures agencies capture statistics thoroughly, so communities receive full allocations to sustain operations.
Nutmeg’s PIT App: Put Your PIT Reporting on Autopilot
Using sophisticated automation to spare agency bandwidth, Nutmeg’s PIT app puts the extensive annual reporting process on autopilot so overstretched non-profits can concentrate efforts on serving those experiencing homelessness in their communities. Here are the benefits agencies enjoy with our application:
Auto-Population of Data
The PIT app automatically populates required HUD tables by extracting relevant fields within the HMIS tool to eliminate duplicate data entry.
Customization for Rule Changes
Constant behind-the-scenes software customizations instantly incorporate HUD’s frequent Point in Time Count specification changes so agencies avoid sudden noncompliance issues.
Accuracy Validations
Multi-level data integrity and completeness reviews prevent incomplete information or anomalies from resulting in immediate HUD submission rejection, which jeopardizes funding.
Ongoing Training and Support
Readily accessible user training, go-to troubleshooting and continuous process optimization ensuresmooth handling of such a complex reporting procedure for non-technical staff.
Simplify Critical Tasks to Improve Care
While the Point in Time Count provides invaluable community-wide insights, the intensely manual process paradoxically distracts from an individual agency’s core mission of caring for those without shelter. Here’s how the PIT app can help:
Skip the Burdensome Reporting
While essential for maintaining/increasing funding, the PIT Count lacks inherent value for individual agencies. This leads to entry and confirmation being deprioritized behind direct care until the HUD submission deadline nears, the urgent chaos causes missed data and mistakes.
The PIT app shifts this reporting burden to efficient technology, enabling agencies to derive insights from the annual census rather than dread it. With reliable information auto-compiled, providers better understand community demand to match resources.
Built to Alleviate Work
Let’s face it, there are only so many hours in the day and your team is already stretched to the limit! The PIT app eliminates unnecessary manual tasks, integrating at every step to complement existing systems without disruption. HMIS data flows directly into the required tables; no exporting or duplicative entry is needed.
The software centralizes the management of changing PIT rules so agencies avoid sudden, unanticipated requirements. Customization and accuracy checks will proactively handle evolving guidelines in the background.
Hear It From Our Clients
Nutmeg’s PIT App has enabled the state to capture data within our HMIS platform to streamline the annual statewide point in time process, thereby reducing errors, saving time, and most importantly, obtaining as accurate a picture of the state of homelessness for the community as possible. Their unique process and deep understanding of how all the data is interconnected (PIT, LSA, SPM, APRs) ensures that our data is accurately captured, analyzed, and reported. This comprehensive approach not only enhances the efficiency of our data management but also strengthens our ability to make informed decisions, allocate resources effectively, and address homelessness with focused strategies tailored to the specific needs of our community.
John Merz, CEO
Advancing CT Together
Partner with Nutmeg Consulting to Streamline Your Processes
Leveraging deep HMIS expertise, Nutmeg Consulting provides comprehensive guidance at every phase to configure systems, validate functionality, train staff, resolve issues and continuously improve workflows for smooth Point in Time Count handling. Here’s how we work with you:
Initial Planning and Customization
Beginning coordination early, we consult on current workflows, tools and pain points while programming the PIT app to agency/community specifications based on prior reporting.
Implementation and Testing
The PIT app gets configured within the environment, connections to HMIS or other databases get established and end-to-end functionality is validated to ensure accurate data integration.
Training Rollout for Users
Through tutorials and guided demonstrations, Nutmeg trains agency staff to navigate the intuitive PIT app, upload data imports, review automated reports, resolve errors or issues and submit to HUD.
Ongoing Support and Process Improvements
As needs evolve or new Point in Time parameters emerge, Nutmeg continuously enhances system integration and functionality, provides help desk assistance and identifies opportunities to further streamline.